Posted: May 21, 2018
Effective: May 25, 2018
Thanks for using Help Lightning! Here we describe how we collect, use and handle your information when you use our websites, software and services ("Services").
What & Why
We collect and use the following information to provide, improve and protect our Services:
Account. We collect, and associate with your account, information you provide to us when you do things such as sign up for your account (like your name, email address, phone number, payment info, and physical address). Some of our Services let you access your accounts and your information via other service providers.
Services. When you use our Services, we may store, process and transmit your communications and information related to them. Our Services are designed to make it simple for you to collaborate with others and work with others around the world. To make that possible, we store, process, and transmit communications as well as information related to it. This related information includes your profile information that makes it easier to collaborate and work with others, as well as things like connection quality, collaborators, call times, and usage activity.
Contacts. You may choose to give us access to your contacts to make it easy for you to do things like share and collaborate and invite others to use the Services. If you do, we’ll store those contacts on our servers for you to use.
Usage. We collect information related to how you use the Services, including actions you take in your account (like connecting, communicating, and sharing information). We collect information from and about the devices you use to access the Services. We use this information to deliver and improve our Services, develop new services and features.
Device Information. We also collect information from and about the devices you use to access the Services. This includes things like IP addresses, the type of browser and device you use, and identifiers associated with your devices. Your devices (depending on their settings) may also transmit location information to the Services.
Cookies and other technologies. We use technologies like cookies and pixel tags to provide, improve, protect and promote our Services. For example, cookies help us with things like remembering your username for your next visit, logging you in to our services, keeping your account secure, understanding how you are interacting with our Services, and improving them based on that information. You can set your browser to not accept cookies, but this may limit your ability to use the Services.
We sometimes contact people who do not have a Help Lightning account. For recipients in the EU, we or a third party will obtain consent before contacting you. If you receive an email and no longer wish to be contacted by Help Lightning, you can unsubscribe and remove yourself from our contact list via the message itself.
Basis for Processing Your Data. We collect and use the personal data described above in order to provide you with the Services in a reliable and secure manner. We also collect and use personal data for our legitimate business needs. To the extent we process your personal data for other purposes, we ask for your consent in advance or require that our partners obtain such consent.
We may share information as discussed below, but we won't sell it to advertisers or other third-parties.
Other users. Our Services display information like your name and email address to other users in places like your user profile. Certain features let you make additional information available to other users. When you register your account with an email address on a domain owned by your employer or organization, we may help collaborators and administrators find you and your group by making some of your basic information—like your name, group name, profile picture, and email address—visible to other users on the same domain. This helps you sync up with groups you can join and helps other users connect and communicate with you.
Certain features let you make additional information available to others.
Other applications. You can also give third parties access to your information and account - for example, via Help Lightning APIs. Just remember that their use of your information will be governed by their privacy policies and terms.
Help Lightning for Enterprise. If you are a Help Lightning for Enterprise user, your administrator may have the ability to access and control your Help Lightning for Enterprise account. Please refer to your employer's internal policies if you have questions about this. If you are not a Help Lightning for Enterprise user but interact with a Help Lightning for Enterprise user, members of that organization may be able to view the name, email address, profile picture, and IP address that were associated with your account at the time of that interaction.
Law & Order. We may disclose your information to third parties if we determine that such disclosure is reasonably necessary to (a) comply with any applicable law, regulation, legal process, or appropriate government request; (b) protect any person from death or serious bodily injury; (c) prevent fraud or abuse of Help Lightning or our users; (d) protect Help Lightning's property rights; or (e) perform a task carried out in the public interest.
Stewardship of your data is critical to us and a responsibility that we embrace. We believe that our users' data should receive the same legal protections regardless of whether it's stored on our Services or on their home computer's hard drive. We'll abide by the following Government Request Principles when receiving, scrutinizing and responding to government requests for our users' data:
- Be transparent,
- Fight blanket requests,
- Protect all users, and
- Provide trusted services.
Security. We have team members working to keeping your information secure and testing for vulnerabilities. We also continue to work on features to keep your information safe.
User Controls. You can access, amend, download, and delete your personal information by logging into your Help Lightning account and going to your account settings page. To learn more about managing your account information generally, or to learn how to change your profile information please contact us at firstname.lastname@example.org.
Retention. We'll retain information you store on our Services for as long as we need it to provide you the Services. If you delete your account, we will initiate deletion of this information after 30 days. But please note: (1) there might be some latency in deleting this information from our servers and back-up storage; and (2) we may retain this information if necessary to comply with our legal obligations, resolve disputes, or enforce our agreements.
Around the world. To provide you with the Services, we may store, process and transmit information in the United States and locations around the world - including those outside your country. Information may also be stored locally on the devices you use to access the Services.
EU-U.S. PRIVACY SHIELD AND SWISS-U.S. PRIVACY. When transferring data from the European Union, the European Economic Area, and Switzerland, Help Lightning relies upon a variety of legal mechanisms, including contracts with our customers and affiliates. Help Lightning complies with the EU-U.S. and Swiss–U.S. Privacy Shield Frameworks as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union, the European Economic Area, and Switzerland to the United States. You can also learn more about Privacy Shield at https://www.privacyshield.gov.
If we are involved in a reorganization, merger, acquisition or sale of our assets, your information may be transferred as part of that deal. We will notify you (for example, via a message to the email address associated with your account) of any such deal and outline your choices in that event.
Your Right to Control and Access Your Information
You have control over your personal information and how it is collected, used, and shared. For example, you have a right to:
- Change or correct personal data. You can manage your account and the content contained in it, as well as edit some of your personal data, through your My Account settings page.
- Erase or delete all or some of your information in your account by contacting us at email@example.com or by contacting your Enterprise Administrator if you are Help Lightning Enterprise user.
- Access and take your data. You can request a copy of your information in a machine readable format by contacting us at firstname.lastname@example.org.
For more information on your right to control and access your personal information please forward any questions to or contact us at email@example.com.
Your personal information is controlled by Help Lightning, Inc. Have questions or concerns about Help Lightning, our Services, and privacy? Contact our Data Protection Officer at firstname.lastname@example.org. If they can’t answer your question, you have the right to contact your local data protection supervisory authority.